Let’s be honest, moving offices, especially in a city as dense as Houston, can be a challenge. In addition to inventorying every piece of office equipment and furniture, you have to coordinate with your employees and outside parties. However, with careful planning and thorough execution, office managers can keep the process clean and relatively painless.
The biggest error that administrators make is underestimating the scope of the job. It’s imperative then that, if you’re leading the move, you make a detailed plan ahead of time that covers all of your bases and accounts for any unforeseen circumstances.
In other words, you need to ensure that you avoid these common moving mistakes:
Underestimating the timeframe
For most people, especially those who haven’t moved an office before, it might be hard to grasp the amount of time that goes into the process. As a general rule of thumb, you should always give yourself more time than you think you need. Even the most thorough plan might not account for last-minute changes, technical glitches, or other hiccup. For instance, if movers show up before the office has been fully packed, you risk delaying the move and creating chaos.
Not communicating with your clients, vendors, and providers
No matter your type of business, you’ll need to coordinate the move with all outside parties. In some cases, this might just entail updating your mailing address with clients. But for vendors and providers, you need to make sure that they re-direct their services to your new place of business. In particular, confirm that telecom services such as phone and internet will be installed by your move-in date. Otherwise, your office risks losing all communication. Of course, get confirmation in writing to avoid the delay of basic services (and irritating higher-ups).
Not researching moving companies
Southeast Texas has no shortage of moving companies. It can be easy to simply choose the first one you come across, especially if it seems professional and reliable enough. However, because you’re entrusting the movers to handle valuable hardware and execute a highly sensitive process, do your research and hire the ideal company for the job. Otherwise, you might spend way too much money or hire non-professionals. For the best office movers Houston TX has to offer, call H-Town Movers. Whether your business is located near the Museum of Fine Arts or Minute Maid Park, our experienced team will provide a thorough quote, and guarantee a smooth, stress-free move for your company.
Failure to establish a moving committee
Many larger companies find it useful to create a moving committee within the office. Typically, this group is tasked with organizing and executing the larger plan that the office administrator has established. Committees are a great way to break up tasks into manageable chunks. They also take some of the burden off of the office manager, as they can answer employees’ questions, and generally keep them informed. Common duties include telling colleagues what to pack from the desks versus what to leave for the movers, disseminating office maps of the new location, labeling furniture, and more.